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Privacy Policy
 

1. Data Protection 

General Information
The following notes provide a simple overview of what happens to your personal data when you visit this website. Personal data is any data that can personally identify you. Detailed information on the subject of data protection can be found in the privacy policy below.

Data Collection on This Website
Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. Their contact details can be found in the section “Note on the Responsible Party” in this privacy policy.

How do we collect your data?
Some data is collected when you provide it to us. This may, for example, be data that you enter in a contact form.
Other data is automatically collected by our IT systems when you visit the website. This includes primarily technical data (e.g., browser, operating system, or time of the page view). The collection of this data happens automatically as soon as you enter this website.

What do we use your data for?
Part of the data is collected to ensure the proper functioning of the website. Other data may be used to analyze your user behavior. If contracts are concluded or initiated via the website, the transmitted data is also processed for contractual offers, orders, or other requests.

What rights do you have regarding your data?
You have the right at any time to receive free information about the origin, recipients, and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. If you have given consent to data processing, you can revoke this consent at any time for the future. Furthermore, you have the right to request the restriction of the processing of your personal data under certain circumstances. You also have the right to lodge a complaint with the competent supervisory authority.
For this and other questions on the subject of data protection, you can contact us at any time.

Analytics and Third-Party Tools
When visiting this website, your browsing behavior may be statistically evaluated. This is primarily done with so-called analysis programs. Detailed information on these analysis programs can be found in the privacy policy below.

2. Hosting

We host the content of our website with the following provider:

Hetzner
The provider is Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany (hereinafter “Hetzner”).
Details can be found in Hetzner’s privacy policy: www.hetzner.com/de/legal/privacy-policy/

The use of Hetzner is based on Art. 6(1)(e) GDPR. It serves the purpose of fulfilling a task in the public interest, namely the reliable provision of our website. If consent has been requested, processing is carried out exclusively based on Art. 6(1)(a) GDPR and § 25(1) of the German Telecommunications Digital Services Data Protection Act (TDDDG), to the extent that the consent includes the storage of cookies or access to information on the user’s device (e.g. device fingerprinting) within the meaning of the TDDDG. Consent can be revoked at any time.

Data Processing Agreement (DPA)
We have concluded a Data Processing Agreement (DPA) with the above-mentioned provider. This is a contract required under data protection law to ensure that the provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

3. General Notes and Mandatory Information

Data Protection
The operators of this site take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.

When you use this website, various personal data is collected. Personal data is any data with which you can be personally identified. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

We point out that data transmission on the Internet (e.g., communication by email) may have security gaps. Complete protection of the data from access by third parties is not possible.

Note on the Responsible Party
The responsible party for data processing on this website is:

IHK Foreign Skills Approval (IHK FOSA)
Ulmenstraße 52g
90443 Nuremberg
Germany

Phone: +49-911-815060
Email: info@ihk-fosa.de

The responsible party is the natural or legal person who alone or jointly with others determines the purposes and means of processing personal data (e.g., names, email addresses, etc.).

Storage Duration
Unless a more specific storage period is mentioned within this privacy policy, your personal data will remain with us until the purpose for the data processing ceases to apply. If you assert a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., retention periods under tax or commercial law); in the latter case, deletion takes place after these reasons cease to apply.

Legal Basis for Data Processing
If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR if special categories of data are processed. In the case of explicit consent to the transfer of personal data to third countries, data processing is also based on Art. 49(1)(a) GDPR. If you have consented to the storage of cookies or access to information on your device (e.g., via device fingerprinting), processing is also based on § 25(1) TDDDG. Consent can be revoked at any time.

If your data is necessary for the performance of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6(1)(b) GDPR. In addition, we process your data if this is necessary to fulfill a legal obligation on the basis of Art. 6(1)(c) GDPR. Data processing may also be based on the performance of a task carried out in the public interest pursuant to Art. 6(1)(e) GDPR.

The relevant legal bases for the individual processing operations are explained in the following sections of this privacy policy.

Data Protection Officer
We have appointed a Data Protection Officer.

Email: datenschutzbeauftragter@ihk-fosa.de
Address: IHK FOSA, Attn. Data Protection Officer -personal/confidential-, Ulmenstraße 52g, 90443 Nuremberg, Germany
Phone: +49-911-81506300

Recipients of Personal Data

In the course of our business activities, we work with various external parties. This may include the transfer of personal data to such external parties. We only disclose personal data to third parties if it is necessary for the fulfillment of a contract, if we are legally obliged to do so (e.g., to tax authorities), or if the data transfer is necessary for the performance of a task carried out in the public interest (Art. 6(1)(e) GDPR). When using data processors, we only disclose personal data on the basis of a valid Data Processing Agreement (DPA). In the case of joint processing, a contract for joint processing will be concluded.

Revocation of Your Consent to Data Processing

Many data processing operations are only possible with your express consent. You may revoke your consent at any time. The legality of the data processing carried out before the revocation remains unaffected by the revocation.

Right to Object to Data Collection in Special Cases and to Direct Marketing (Art. 21 GDPR)

IF DATA PROCESSING IS BASED ON ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS.
THE RESPECTIVE LEGAL BASIS FOR PROCESSING CAN BE FOUND IN THIS PRIVACY POLICY.
IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS, AND FREEDOMS OR THE PROCESSING SERVES TO ESTABLISH, EXERCISE, OR DEFEND LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21(1) GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT TO SUCH PROCESSING AT ANY TIME; THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS ASSOCIATED WITH SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).

Right to Lodge a Complaint with a Supervisory Authority

In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work, or place of the alleged infringement. The right to lodge a complaint is without prejudice to any other administrative or judicial remedy.

Right to Data Portability

You have the right to receive the data that we process based on your consent or in fulfillment of a contract in a commonly used, machine-readable format, and to have this data transferred to another controller where technically feasible.

Access, Rectification, and Erasure

Within the framework of the applicable legal provisions, you have the right to free information at any time about your stored personal data, its origin and recipients, and the purpose of data processing. You may also have a right to rectification or deletion of this data. For this and other questions on the subject of personal data, you can contact us at any time.

Right to Restriction of Processing

You have the right to request the restriction of the processing of your personal data. You may contact us at any time regarding this. The right to restriction of processing applies in the following cases:

If you have restricted the processing of your personal data, such data—apart from being stored—may only be processed with your consent or for the establishment, exercise, or defense of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the European Union or a Member State.

SSL or TLS Encryption

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator. An encrypted connection is indicated by the browser’s address bar changing from “http://” to “https://” and by the lock symbol in your browser bar.
When SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Objection to Promotional Emails

We hereby object to the use of contact data published in the context of the legal notice obligation for sending unsolicited advertising and information materials. The site operators expressly reserve the right to take legal action in the event of unsolicited promotional information, such as spam emails.

4. Data Collection on This Website

Cookies

Our websites use so-called “cookies.” Cookies are small data packets and do no harm to your device. They may be stored temporarily during a session (session cookies) or permanently (persistent cookies). Session cookies are automatically deleted after your visit. Persistent cookies remain on your device until you delete them or your web browser deletes them automatically.

Cookies can come from us (first-party cookies) or from third-party companies (third-party cookies). Third-party cookies enable the integration of certain third-party services (e.g., payment service cookies).

Cookies serve different purposes. Some cookies are technically necessary (e.g., for the shopping cart function or displaying videos). Other cookies may be used to analyze user behavior or for advertising purposes.

Cookies necessary for the electronic communication process, for providing certain functions you requested (e.g., for the shopping cart), or for optimizing the website (e.g., cookies measuring the web audience) are stored based on Art. 6(1)(e) GDPR unless another legal basis is specified. Their storage is based on the performance of a task in the public interest—namely the technically error-free and optimized provision of our services.

If consent for the storage of cookies and similar recognition technologies has been requested, processing is based solely on this consent (Art. 6(1)(a) GDPR and § 25(1) TDDDG); consent can be revoked at any time.

You can configure your browser to notify you about cookies and allow them only in individual cases, to exclude cookies in certain cases or generally, and to enable automatic deletion of cookies when closing the browser. Disabling cookies may limit the functionality of this website.

Detailed information on which cookies and services are used can be found in this privacy policy.

CCM19
Our website uses CCM19 to obtain your consent for the storage of certain cookies on your device or the use of certain technologies, and to document this in a manner compliant with data protection laws. The provider of this technology is Papoo Software & Media GmbH, Auguststr. 4, 53229 Bonn (hereinafter referred to as "CCM19").

When you visit our website, a connection to CCM19’s servers is established in order to obtain your consents and other declarations regarding cookie use. CCM19 then stores a cookie in your browser to be able to assign the consents you have given or revoked. The data collected in this way will be stored until you request us to delete it, you delete the CCM19 cookie yourself, or the purpose for data storage no longer applies. Mandatory legal retention requirements remain unaffected.

The use of CCM19 is necessary to obtain the legally required consents for the use of cookies. The legal basis for this is Article 6(1)(1)(c) of the GDPR.

Data Processing Agreement
We have entered into a data processing agreement (DPA) for the use of the aforementioned service. This is a contract required by data protection law that ensures that the provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

Server Log Files

The provider of these pages automatically collects and stores information in server log files that your browser automatically transmits to us. These include:

These data will not be merged with other data sources.
The collection of this data is based on Art. 6(1)(e) GDPR. It is necessary for the public interest purpose of providing a secure and functional website.

Contact Form

If you submit inquiries to us via the contact form, your data from the inquiry form, including the contact details you provide, will be stored by us for the purpose of processing your inquiry and for follow-up questions. We do not pass on this data without your consent.

The processing of this data is based on Art. 6(1)(b) GDPR if your inquiry is related to the performance of a contract or necessary for pre-contractual measures. In all other cases, it is based on our public interest (Art. 6(1)(e) GDPR) or your consent (Art. 6(1)(a) GDPR), if obtained. Consent may be revoked at any time.

The data entered in the contact form will remain with us until you request deletion, revoke your consent to storage, or the purpose for data storage no longer applies. Mandatory legal provisions—especially retention periods—remain unaffected.

Inquiries by Email, Phone, or Fax

If you contact us by email, phone, or fax, your inquiry, including all personal data provided (e.g., name, inquiry), will be stored and processed by us for the purpose of handling your request. We do not disclose this data without your consent.

This data is processed based on Art. 6(1)(b) GDPR if your inquiry is related to a contract or necessary for pre-contractual steps. In all other cases, processing is based on public interest (Art. 6(1)(e) GDPR) or your consent (Art. 6(1)(a) GDPR), if applicable. Consent can be revoked at any time.
 

5. eCommerce and Payment Providers

Processing Customer and Contract Data

We collect, process, and use personal data only to the extent necessary for the establishment, content, or modification of the contractual relationship (inventory data).
We collect, process, and use personal data about the use of this website (usage data) only to the extent necessary to enable the user to use the service or to bill them.
The legal basis for this is Art. 6(1)(b) GDPR.

The collected customer data will be deleted after the contract has been completed or the business relationship has ended and any applicable statutory retention periods have expired.
 

6. Our Own Services

Handling Applicant Data

We offer you the opportunity to apply with us (e.g., by email, post, or online form). Below we inform you about the scope, purpose, and use of your personal data collected during the application process. We assure you that your data will be collected, processed, and used in accordance with applicable data protection law and all other legal provisions, and treated as strictly confidential.

Scope and Purpose of Data Collection
When you send us an application, we process your associated personal data (e.g., contact and communication data, application documents, notes from interviews, etc.) as far as necessary to decide on establishing an employment relationship.
The legal basis is § 26 of the German Federal Data Protection Act (BDSG), Art. 6(1)(b) GDPR, and—if consent has been given—Art. 6(1)(a) GDPR. Consent can be revoked at any time.

If the application is successful, the data you submitted will be stored for the purpose of executing the employment relationship based on § 26 BDSG and Art. 6(1)(b) GDPR.

Retention Period of Application Data
If we do not offer you a job, if you reject the offer or withdraw your application, we reserve the right to retain the submitted data based on public interest (Art. 6(1)(e) GDPR) for up to 6 months after the application process ends. The data will then be deleted and physical application documents destroyed, unless longer retention is necessary due to a legal dispute.

Inclusion in the Applicant Pool
If we do not offer you a job, you may be added to our applicant pool. In this case, all application documents will be stored to contact you in case of suitable vacancies.

Inclusion in the pool is based solely on your explicit consent (Art. 6(1)(a) GDPR). You can revoke your consent at any time. In that case, the data will be permanently deleted unless statutory retention periods prevent this.

Applicant pool data is deleted no later than two years after consent is granted.